If you’re planning a big event this spring, you’re going to need audio and video equipment. Today’s guest, DK Audio, an AV rentals company serving Denver and surrounding cities, shares insight on what you need to know.

Q: How important is my AV setup?

DK Audio Video: Your audio video setup is one of the most crucial components of any successful event, particularly corporate meetings and presentations. Without proper sound, for example, only people in the first few rows may hear your message. The larger your attendance list, the more important it is to have a sound system, projectors, and AV technicians in place.

Q: Why would I host a corporate meeting off-site?

DK Audio Video: There are many reasons that you might choose to take your company’s presentation away from the conference room. One consideration is space. If you simply don’t have a room large enough to accommodate your entire staff, then look for a venue that does. Further, your preferred venue might even offer some AV equipment that can help you set up for success.

Q: Are there any questions that I need to ask my AV rentals company when getting a quote?

DK Audio Video: Absolutely. Start by confirming how long it will take to get set up. Unless you are hosting the event on your own property, you may have time constraints, and you want to ensure that your installer has ample time to make sure things are right. This is also a great time to let them know if there are any restrictions or obstacles that you’ll need to get around, such as lack of an elevator for moving larger pieces of equipment to a non-ground floor level.

Q: Will all of my speakers have the same AV requirements?

DK Audio Video: That depends. Some speakers require a large projector screen so that they can show attendees what, exactly, they’re talking about. Others may simply need a clip-on microphone and lights to follow them around.

Q: What are some pieces of AV technology that can set my event apart from others?

DK Audio Video: If you’re looking for top-notch AV rentals in Denver, ask your advisor about things like on-screen captioning, interactive screens, or live social media feeds. You can also talk about installing screens throughout your venue so that your presentation can be viewed from multiple locations. Keep in mind that AV requirements can vary drastically from one type of event to the next, so even if you think you have seen it all, there may be something else your technician can recommend that will help you truly stand out when it is your time to shine.

Q: Do you have any advice for the day of set up?

DK Audio Video: Designate one person to act as your coordinator. This may be somebody from the venue or someone on your staff. This individual should be responsible for overseeing equipment set up, confirming with technicians that everything is functional, and even rehearsing with guest speakers and AV techs. 

DK Audio Video offers A/V rentals throughout Colorado Springs, Denver, Fort Collins, and Aurora. For more information or for your custom quote, email us today at info@dkaudiovideo.com.